Current
IEEE SA Process for Electronic Balloting of Standards
This IEEE
Web base process will allow you to request invitation, ballot (new, revision
and recirculation), reaffirmation, pre-ballot editorial review of the draft and
join an existing balloting pool. The instructions are:
1.
Working Group Chair must be IEEE SA
Member+ same person whose name is on the PAR. Please check the PAR to verify.
Go to http://standards.ieee.org/board/nes/approved.html
2.
Please
check your draft for the following:
· Each page must be numbered in the proper order.
· Each page must have PAR # and draft # and current date in the “header”. (Example: IEEE P1023/D1, May 2003 or IEEE PC57.12.00/D5, May 2003).
· Current Complete IEEE copyright statement on first page is a must. Check for current statement in IEEE Standards
Style Manual, section 4.1.1(http://standards.ieee.org/guides/style/)
· Short IEEE copyright statement with current year in “footer” on each page is a must.
· Title must be same as on approved PAR and must have the word “Draft” (Draft: Title)
· Complete figures, tables and annexes at proper place.
· Only metric units are allowed in the normative portion of the standard. Inch-pound data may be included in footnotes/annexes. Submit necessary exception request to Bruce Barrow of SCC14 (b.barrow@erols.com).
3.
Convert draft file to PDF. Other files may be Word/Excel.
4.
Up-load the draft at IEEE website.
http://standards.ieee.org/eprocess/upload_balloting_file/
5.
Go to http://standards.ieee.org/resources/development/
Follow
® Balloting The Draft ® Ballot invitation ®Requesting a Ballot Invitation ® Fill and submit the form
6. After balance is approved by the Sponsor.
Go to http://standards.ieee.org/resources/development/
Follow
® Balloting The Draft ® Sponsor Ballot ® Requesting Initiation of a Ballot ® Fill and submit the form
B. RECIRCULATION BALLOT
1.
Recirculation ballot package must include the following:
·
Recirculation
letter. Please see attached sample letter.
·
Follow
A2 to check the revised draft. Revised draft must have higher draft # than the
last balloted draft.
·
Summary
sheet showing changes made from last balloted draft to the revised draft.
·
Negative
ballots resolution package.
2. Convert
draft file to PDF. Other files may be Word/Excel.
3. Up-load the files at IEEE website. http://standards.ieee.org/eprocess/upload_balloting_file/
4. Go to http://standards.ieee.org/resources/development/
Follow ®
Balloting The Draft ®
Sponsor Ballot ®
Requesting Initiation of a Ballot ® Fill and submit the form
Go to http://standards.ieee.org/resources/development/
Follow ®
Reaffirming The Standard ®
Initiate a Reaffirmation Ballot ® Fill and submit the form
Go to http://standards.ieee.org/resources/development/
Follow®Balloting
The Draft®Ballot invitation®Submitting the Draft for Pre-Ballot Review®Submit the draft
E. JOIN
AN EXISTING BALLOTING POOL/ UPDATE YOUR INFORMATION
Go
to http://standards.ieee.org/resources/development/
Follow ®
Balloting The Draft ®
Join an Existing Balloting Pool ® Fill and submit the form
Naeem Ahmad, P. E.
Staff
Engineer, Technical programs
IEEE Standards Activities, 445 Hoes Lane, P. O. Box 133, Piscataway, NJ
08855-1331, USA
PH: +1
732-562-3931;FX: +1 732-562-1571;e-mail: n.ahmad@ieee.org
May 1, 2003.
#######################################################################
Recirculation Letter
( date )
Dear Colleague:
The purpose of this letter is to
1- Inform you of the
results of the ballot on IEEE Pnnn, (name of
standard/recommended
practice/guide)
2- Submit to you the
changes made to IEEE Pnnn
3- Provide you with a
copy of the changes requested by the negative balloters but not accepted,
together with the reasons for non-acceptance
4- Provide you with a
list of the names of the balloters whose votes have been changed from
"no" to "yes" based on resolution of their objections
5- Provide you with a
list of the non respondents
6- Provide you an
opportunity to change your ballot based on the above
The results from the balloting group were as follows:
Members: ( number
)
Returns: ( number
), ( number )% of members
Approve: ( number
), ( number )% of eligible
voters
Disapprove: ( number ), (
number )%
of eligible voters
Abstain: ( number
)
The revised draft of IEEE Pnnn is
provided as Attachment 1. The detailed list of changes is provided as
Attachment 2. Should there be any apparent conflicts between Attachment 1 and 2, Attachment 1 (the revised draft standard) will govern.
Anyone in the balloting
group desiring to change his or her ballot based on these items, please vote
and return the ballot.
Do not return your ballot unless you want
to change last vote. Your last vote will be carried forward.
Should you have any questions, please contact me at your earliest
convenience.
Sincerely,
Gary R.
W G Chair, (Committee/ or
Society/ or SCC)
Phone #; Fax
#; E-mail address
Attachments: 1- Revised
draft standard; 2- List of changes to the draft standard
3-
Attachments to resolve negatives
Naeem
Ahmad, P. E.
Staff Engineer, Technical programs
IEEE Standards Activities, 445 Hoes
Lane, P. O. Box 133, Piscataway, NJ 08855-1331, USA
PH: +1 732-562-3931;FX: +1
732-562-1571;e-mail: n.ahmad@ieee.org
September 26, 2002
#######################################################################
·
A new site IEEE
Standards Development Online http://standards.ieee.org/resources/development/
can provide you all the tool for the development of
IEEE Standards and hot links to other areas.
·
A web page
Standards-Process-at-a -Glance is available to help WG>>Chairs/Sponsor
Chairs on each step of the standard process and a simple page of links to help
them along the process. Go http://standards.ieee.org/
and select Standards-Process-at-a -Glance under Standards Development.
·
Useful
training modules in Microsoft PowerPoint can be obtained at ftp://stdsbbs.ieee.org/training/. See http://standards.ieee.org/faqs/ltpres.html
for more information. Working Group
chairmen and members will find one or more modules of interest.
·
The Standards
Board Operations Manual and Standards Companion Manual can be obtained at http://standards.ieee.org/resources/index.html#guides.
Working Group chairmen will find helpful information on development of
standards, balloting and submission to the Standards Board in both
publications.
·
The PAR form
and instructions are available, at http://standards.ieee.org/guides/ePARform.html. A PAR has a four-year life. Extensions are
requested by submitting a
“Target Extensions Request Form” at http://standards.ieee.org/guides/par/extension.rtf.
·
For Working Group
Chair change after the approval of PAR, please fill out the form at
http://standards.ieee.org/guides/par/wgchg.rtf.
·
Style
Templates for IEEE Standards and recently revised copyright statement
can be obtained at http://standards.ieee.org/resources/spasystem/index.html
·
Standards Home Page http://standards.ieee.org/db/balloting/
can provide you, Balloting Status Reports and Sign-up to join Balloting
Pool.
·
After the
ballot is complete, draft standards are submitted to the Standards Review
Committee (RevCom) of the Standards Board. For RevCom
conventions see http://standards.ieee.org/board/rev/revconventions.html For the Guide for Submittal of Proposed
Standards see http://standards.ieee.org/guides/revguide.html
Form for Submittal of proposed Standards, http://standards.ieee.org/cgi-bin/revcom_submittal
·
For
project Authorization Request (PAR) and questions contact Jodi Haasz (732-562-6367/j.haasz@ieee.org).
·
For
Editorial questions contact Yvette Ho Sang at 732-562-3814/ y.hosang@ieee.org).
·
For balloting questions other than process (I
am your contact for process and invitation/ballot/recirculation submission
etc.) contact Christine Santos at 732-562-5540/or sa-ballot@ieee.org).
·
For
Review Committee Submittal contact David Ringle (732-562-3806/d.ringle@ieee.org).
Naeem Ahmad , P. E.
Staff Engineer, Technical programs
IEEE Standards Activities
Phone: +1 732-562-3931; FAX: +1
732-562-1571; e-mail: n.ahmad@ieee.org
May 1, 2003